Financial Administrator

Job Description

• The Financial administrator is primarily responsible for:
• The consolidation, budget-allocation and submission of all supplier invoices for payments. This includes those suppliers on account, and one-off payments.
• Reconciliation of onsite cash floats and bank accounts.
• Consolidation and submission of all month-end reporting.
• Coordination of monthly finance management meetings at which performance against budget is assessed and discussed.
• The Financial Administrator ensures good communication between the Finance Office and all operational departments on the property. This will require providing financial training to staff when necessary.
• The Financial Administrator reports to the General Manager.

Key Responsibilities

• Check all supplier invoices with attention to detail and consistency (Quantity/Price/Quality/Tax Compliance).
• Summarise weekly expenditure per budget line and hold face-to-face meetings with the General Manager to discuss any areas regarding over expenditure and budgetary planning.
• Work with actual vs budgetary YTD figures and have daily communication with Head of Departments with regards to expenditure vs budget.
• Provide Quarterly Finance Report to Financial Director with explanations regarding monthly variances and provide accurate forecast expenditure.
• Co-ordinate CAPEX expenditure and submit CAPEX request forms.
• Prepare CAPEX Disposal Forms for update of Fixed Asset Register.
• Manage the petty cash and FOREX float on a weekly basis, ensure that all receipts are collected and processed, allocated to the correct budget line.
• Check that all revenue is recorded by reconciling daily Transaction Summary Reports and any revenue owed is collected from the relevant parties: i.e. guests, staff.
• Completion of the Revenue & Occupancy spreadsheet.
• Month-end GP’s, gratuities, coordinate HOD month end reports for Head Office and arrange monthly management meetings.
• Check final General Ledger for discrepancies.

How to Apply

Apply by email: careers@bw.singita.com Apply online: www.singita.com/about/careers Please state that you got the job advert through JobHub BW website when submitting your application.