Receptionist

Job Description

• We are looking for an enthusiastic individual to join our team in the following area.
• JOB TITLE: RECEPTIONIST – ADMINISTRATION ASSISTANT
• JOB PURPOSE
• The Receptionist – Administration Assistant projects a positive image of the Authority by receiving, welcoming and directing visitors and callers in a professional and courteous manner. The incumbent provides front office and administrative support while assisting with day-to-day facilities upkeep, front desk supplies and stores inventory, and fleet administration, reporting to the Facilities Coordinator to ensure smooth operation of support services.

Key Responsibilities

• Receive, greet and direct visitors, clients, and vendors in a professional and welcoming manner, maintaining a tidy reception area.
• Operate and maintain the Authority’s telephone system; receive, screen and route incoming calls, take messages, and report system faults to the relevant service provider.
• Coordinate meeting room bookings and ensure rooms are prepared ahead of meetings.
• Prepare and circulate monthly telephone usage reports/ bills to departments.
• Conduct routine facility walkthroughs to check cleanliness and identify repair or maintenance needs, escalating findings to the Facilities Coordinator.
• Log facilities maintenance requests, escort external repair technicians, and monitor completion with service providers.
• Monitor and maintain facilities storage inventory and front-desk supplies (office, kitchen and cleaning consumables); initiate replenishment requests in line with procurement procedures.
• Assist with workspace set-up for onboarding employees.
• Facilitate the disbursement of vehicles to officers and support day-to-day management of the fleet.
• Manage vehicle keys, logbooks and driver authorisation forms.
• Conduct weekly inspection of company vehicles for cleanliness, fuel levels and visible damage.

Qualifications & Experience

• Certificate in Office Administration, Business Administration, Secretarial Studies, Office Management or Front Office Operations from a recognised institution.
• Added advantage: Diploma in a related discipline.
• At least 2 years’ experience as a receptionist, front desk, or facilities/administrative support role.
• Valid, clean Driver’s License – Class B.
• Intermediate proficiency in MS Office.

How to Apply

Apply by email: recruitment@bomra.co.bw Please state that you got the job advert through JobHub BW website when submitting your application.