Programme Assistant: Events, Travel & Logistics

Job Description

The Transition Think Tank is looking for a qualified and experienced Programme Assistant: Events, Travel & Logistics to join their team in Gaborone. Please review the key responsibilities and qualifications listed below for more details on this full time opportunity.

Key Responsibilities

• Plan and coordinate summits, workshops, roundtables, seminars and other events from concept to close-out.
• Arrange venues, vendors, catering, audio-visual needs, event materials and event branding.
• Coordinate the preparation of agendas, run-of-show, invitations, registration and delegate communications.
• Arrange travel for delegates and staff, including flights, accommodation, visas, ground transport and per diems.
• Prepare and communicate clear itineraries and travel packs, and act as the point-of-contact for travel queries.
• Before: follow-up RSVPs and handle registration, prepare logistics packs, confirm bookings, and coordinate shipping of materials.
• During: provide on-site coordination and troubleshooting, manage set-up, registration desks and participant support.
• After: manage wrap-up, reconcile expenses, gather feedback, and support reporting and follow-up communications.

Qualifications & Experience

• A Bachelor’s degree.
• 2 to 3 years of experience in events management, travel coordination, logistics or administration.
• Excellent organisational and multitasking skills, with strong attention to detail.
• Clear, confident communication and strong interpersonal skills.
• Ability to stay calm and solve problems under pressure and to tight deadlines.
• Proficiency in Microsoft Office. Familiarity with event, registration or travel-booking software tools is an advantage.
• Willingness to travel and to work occasional extended hours around events.
• Willingness to certify in project management and other relevant professional certifications

How to Apply

Apply by email: hr@thetransitionthinktank.org Please state that you got the job advert through JobHub BW website when submitting your application.